Admin / Logistic Officer  
Jhpiego   More jobs from this company

  Email this job
Job Details Back to Job Listing
 
Job Title:   Admin / Logistic Officer
Total Positions:   1
Job Location:   Quetta
Gender:   No Preference
Minimum Education:   Bachelors
Degree Title:   Bachelor’s or Master’s degree in business Administration or logistics/procurement
Career Level:   Experienced Professional
Minimum Experience:   3 Years5 Years
Apply By:   Sep 19, 2017
     
     
 
Job Description:

Overview

The Admin & Logistic Officer provides support, maintain, and manage systems to ensure the smooth operations and effectiveness of support services including support to Procurement, Inventory, Logistics support through improvement to each functional unit as well as coordination and communication between support and programmatic functions. Selected candidate will be  responsible to ensure that Jhpiego conforms and to provide support to Jhpiego expatriates living in Pakistan or visiting for a short-term period with housing, lodging, security, and communication.The candidate will also be reponsible to play significant role in long term planning including initiatives geared towards operational excellence.  

Responsibilities

  • Manage all logistical requirements related to trainings including requested hotel bookings, conference room arrangements, activity event planning and travel support, etc. Coordinate with Jhpiego Country Office, when required.
  • Manage administrative function and establish internal administrative systems and controls.
  • Contribute fully to administrative implementation and oversight of technical assistance to partners in the area of management.
  • Responsible for all administrative dealings with vendors, suppliers as per the Jhpiego rules and policies.
  • Responsible for all travel and logistics arrangements of the project.
  • Keep strong liaison with the Country office Admin Unit for all activities.
  • Establish all key administrative protocols and systems.
  • View and assess potential office space according to pre-determined criteria.
  • Negotiate prices, leases, and contracts on behalf of JHPIEGO.
  • Support the supervisor in all service contracts with service companies and vendors including travel agency, insurance companies, printing houses, security and cleaning companies, equipment/furniture maintenance companies, etc. while making sure that they are working accordingly;
  • Ensure Jhp compliance requirement , as well as Set up JHPIEGO office,  Arrange for installation of telephones and other utilities, Maintain office records,  Act as focal point for suppliers or service providers for procurements and repair & maintenance activity, Support project procurement, admin & logistic and IT staff, Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building, Arrange for repairs as necessary, Facilitate/oversee procurement process.
  • Any other job as assigned by the supervisor

 Required Qualification & Experience

  •  At least Bachelor’s degree or equivalent, preferably Master’s degree in business Administration or logistics/procurement, or related field with commensurate experience.
  • Excellent organizational and administrative/management skills and 3-5 years’ relevant experience, preferably in the non-profit and/or development sector.
  • Experience with INGO is a must, preferably with US government-funded NGOs or Projects.
  • Knowledge of USAID rules and regulations will be an added advantage.
  • Self-management (i.e. motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, and competence.
  • Proven ability to work in a team.
  • Excellent writing, communication and interpersonal skill.
  • Ability to travel within Pakistan.
  • Computer literacy and ability to use all Office programs.
  • Proficiency in English and Urdu

Company Information
 
Company Name:  Jhpiego
Company Description:
To improve the health of women, newborns and children in Sindh Province, Component 2 of USAID/Pakistan's Maternal and Child Health (MCH) Program, the MNCH Services Project aims to improve the quality of public and private sector health services. Healthcare providers will be trained; health facilities renovated and services will be expanded and improved. We also will improve access of women and children to health services especially the poor and those who do not or cannot go for health care, by educating communities and families and setting up better transport and communications systems. The Project is implemented by the Maternal and Child Health Integrated Program (MCHIP), USAID's flagship program and a consortium led by Jhpiego with Save the Children and John Snow, Inc. (JSI) as associate partners. It works closely with the Government of Sindh Department of Health, local implementing partners and private sector organizations. Worldwide, MCHIP works in more than 40 countries to promote innovative approaches to save lives, focusing on those interventions that result in the greatest impact. By 2017, thousands of deaths of women, newborn babies and infants will have been prevented as a result of the USAID/Pakistan MCH Program. USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste or abuse may exit in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll free number 0800 84700); e-mail at complaints@anti-fraudhotline.com; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayaban-e-Itthad, Phase VII, DHA, Karachi, Pakistan; and on the website www.anti-fraudhotline.com.”

Copyright 2017, Pakistan Institute of Development Economics. All Rights Reserved